VirtualEvals

There are definite advantages to using VirtualEvals from the perspective of both senders and receivers.

ADVANTAGES TO SENDERS

• VirtualEvals is time efficient when compared to conventional means of mailing letters of evaluation. No longer will you spend hours photocopying letters and stuffing envelopes.
• The annual fee for using VirtualEvals is reasonable–$100 to access the system and $10 per applicant record, regardless of the number of schools to which he/she is applying. This is generally much less than conventional mailing. A portion of the fees paid by advisors who use VirtualEvals goes to NAAHP.
• No more lost letters. Once a PDF containing the applicant’s letters has been uploaded to VirtualEvals, the health professions schools to which the applicant is applying have access to that PDF until the system is purged at the end of the cycle. If letters are misplaced, they can be downloaded again from VirtualEvals without having to request that the advisor re-send the letters.
• A side benefit of using the VirtualEvals system is that by scanning letters and saving them in PDF format, advisors have an electronic archive of letters for applicants that can be stored on our own server and/or backed up on CD. This may decrease the amount of filing space you need in your office for hard copy files.
• Most health professions schools have moved or are planning to move to an electronic process for storing information on applicants for use in evaluating the applicants. It is more efficient for them to receive letters already in electronic format. This will shorten the time it takes for an applicant’s file to become complete which could be beneficial to the applicant.
• Most health professions schools prefer using VirtualEvals over other electronic letter systems. In a survey of health professions schools and programs, 66% of respondents who received letters from VirtualEvals as well as other letter services said they preferred VirtualEvals to other services. Another 31% said they had no preference. Less than 3% said they preferred another service over VirtualEvals.
• We provide a reporting feature that will allows you to download lists of your applicants with appropriate information included.

ADVANTAGES TO RECEIVERS

Rapid, secure transmission of letters of evaluation from sending schools.

• Letters from senders using VirtualEvals are received in an electronic format, relieving you of the need to scan those letters if you use an electronic system or are moving to an electronic system.
• No more lost letters. If, for some reason, you need to download another copy of letters for an applicant, you can just go back into VirtualEvals and do that.
• You can download PDF’s of letters individually by applicant or you can use a batch download process to download PDF’s  as a batch and save them automatically to the correct applicant records on your own system. 
• If you prefer to print the letters for your applicants, we have made it simple for you to batch print them.
• We provide a reporting feature that will allow you to download lists of your applicants with appropriate information included.